Accounts Payable

What it is

An accounts payable app for finance teams that want no bill paid without approval and no bill paid late. Route each bill through approval rules by amount, schedule payments, and track what is due, overdue and awaiting approval in one place.

Who it's for

• Finance and AP teams at mid-size companies
• Finance managers, controllers and CFOs who approve vendor bills
• Treasury teams that schedule and record payments
• Companies moving bill approvals off email threads and spreadsheets

What you can do

• See outstanding payables, bills due in 7 and 30 days, overdue bills, bills awaiting your approval and average approval time on the Overview
• Read payables aging by bucket (Current, 1-30, 31-60, 61-90, 90+), top vendors by spend and upcoming payments
• Approve or reject bills in a two-pane inbox, with Undo right after each decision
• Route bills through multi-step approval based on amount rules
• Require a reason for every rejection
• Get a warning when a bill repeats the same vendor and invoice number
• Filter bills by status tabs (All, Needs my approval, In approval, Approved, Scheduled, Paid, Rejected), use bulk actions and export to CSV
• Group scheduled and paid bills into payment batches and review each vendor's payment history

App features

How it works

A bill is added with vendor, invoice number, dates, amount and cost center. The matching approval rule sets who approves it, in one or two steps depending on the amount.

Each approver approves or rejects from the Inbox; rejections need a reason, and every decision goes to the activity log. Approved bills are scheduled for payment and grouped into payment batches.

The payment is recorded as paid, and the Overview and Reports update.

How to set up this template

1. 1
   Click Use App

   Create your Jestor account and install Accounts Payable. It works on desktop and mobile.

2. 2
   A bill is added with vendor

   A bill is added with vendor, invoice number, dates, amount and cost center.

3. 3
   The matching approval rule sets who approves it

   The matching approval rule sets who approves it, in one or two steps depending on the amount.

4. 4
   Each approver approves or rejects from the Inbox; rejections

   Each approver approves or rejects from the Inbox; rejections need a reason, and every decision goes to the activity log.

Integrations and customization

Works on desktop and mobile. Approval rules, cost centers and vendors can be changed without code, and you can add fields, tables and automations to fit your process. With Jestor automations you can add bill intake by email, AI extraction of invoice fields and reminders after 48 hours without a decision. The app records and schedules payments but does not move money; connecting it to your ERP or bank is a possible adaptation.

• Adjust fields, categories, statuses and rules without code.
• Add screens, reports and automations as the operation needs them.

And that's just the start: you can edit any part of this template and go much further just by asking Jestor's AI. Describe what you need, like a new field, automation, report or integration, and the AI builds or adjusts it for you, no code required.

Frequently asked questions